board - Greater Groves Community https://www.greatergrovescommunity.com located in Clermont, Fl Wed, 07 Jan 2026 14:10:40 +0000 en-US hourly 1 https://www.greatergrovescommunity.com/wp-content/uploads/2021/03/cropped-GGC-icon-32x32.png board - Greater Groves Community https://www.greatergrovescommunity.com 32 32 Greater Groves Board Meeting January 9,2026 https://www.greatergrovescommunity.com/greater-groves-board-meeting-january-9-2026/ Mon, 05 Jan 2026 15:57:21 +0000 https://www.greatergrovescommunity.com/?p=9291

When? Greater Groves Board Meeting: Friday, January 9, 2026

Where? Located by the pool in screened-in area

Time? 7-8pm

TOPICS OF OLD BUSINESS THE BOARD WILL DISCUSS

  • The Approval of Minutes from October 10, 2025
  • The treasurer will provide his financial report and give a reminder of the $10.00 HOA membership dues. Note: Dues become delinquent by 3/31/25
  • NOTICE: Homeowners who become delinquent on dues of $10.00 will be SUSPENDED, and their voting rights will be revoked. Upon full payment, voting rights will be reinstated.

TOPICS OF NEW BUSINESS THE BOARD WILL DISCUSS AND/OR VOTE ON

  • Discuss/Vote On October 1, 2026-September 2027
  • Vote on the secretary contract currently held by Denise LaPierre
  • Vote on treasurer contract currently held by Todd LaPierre
  • Vote on extending or putting the cleaning contract currently held by Stan Getty out for bid
  • Vote on extending or putting the Lawn Maintenance contract currently held by Sheehan & Sons out for bid
  • Vote on extending or putting the Flower Bed Maintenance contract currently held by Sheehan & Sons out for bid
  • Set Budget for Front Entrance Flowers
  • Set Budget for Garage Sale Ads
  • Set Budget for Spring Event
  • Discuss/Vote On adding a Third Flagpole to the front entrance

OPEN FORUM FOR RESIDENTS

  • Residents can address the board, express their opinions, and voice their concerns.

ADJOURNMENT

  • The next board meeting is scheduled for March 13, 2026 at 7pm.

2026 Elected Board of Directors
Have questions or concerns? Contact your  board of directors (greatergroveshoa@gmail.com)

  • Board Member: Peter Carrier
  • President: Jeff Dubey
  • Vice President: Michael Grogan
  • Board Member: Tom Wall
  • Board Member: Ed Williams

Officer/Staff

P.O.BOX 135083, Clermont, Fl 34713
HOA Phone Number (352)708-6090
HOA Fax Number (888)444-6927
Email: greatergroveshoa@gmail.com

Missed the last meeting and want to catch up. The minutes of all board meetings are available on the HOA official website at www.greatergroveshoa.com. in protected area of website.

LOG IN/ REGISTER WITH HOA

REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

IMPORTANT NOTICE: Beginning January 1, 2025, upon written request by a parcel owner, the association must provide the parcel owner with a username and password and access to the protected sections of the association’s website or application that contain the official documents of the association.

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]]> Greater Groves Annual Meeting & Elections https://www.greatergrovescommunity.com/greater-groves-annual-meeting-elections-2025/ Sat, 01 Nov 2025 01:00:08 +0000 https://www.greatergrovescommunity.com/?p=9238 REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

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WHAT IS THE PURPOSE OF A HOA ANNUAL MEETING? 
The HOA Annual Meeting is the event when the board members and homeowners of a HOA gather to discuss the most important things that concern the community, as well as the highlights of the previous year.

GREATER GROVES ANNUAL MEETING & ELECTIONS:

When? Friday, November 14, 2025

Where? Located by the pool in screened-in area

Time? 7-8pm

CALL MEETING TO ORDER

  • Establish Quorum
  • Request volunteers to help count ballots (?)

REPORTS

  • President (?)
  • Treasurer – Budget Recap
  • Office Management (?)

COMMITTEE ANNOUNCEMENTS

  • Architectural (?)
  • Committee Volunteer Request (?)

TOPICS TO DISCUSS

  • (?)

COMMUNITY UPDATES

  • (?)

ANNOUNCEMENTS

  • Results of Elections
  • Introduction of New Board Members (?)
  • Residents Open Forum

ADJOURNMENT

  •  The next board meeting is scheduled for January 9, 2026, at 7pm.

Please Note: The (?) sign means these items are not actually on our annual meeting agenda, but we feel it is important to mention them, as this is NOT a board meeting. The Annual Meeting is a meeting of members.

Missed the last meeting and want to catch up. The Minutes of all board meeting are available on the HOA official Website at www.greatergroveshoa.com.

REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

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]]> Greater Groves Board Meeting August 8, 2025 https://www.greatergrovescommunity.com/greater-groves-board-meeting-august-8-2025/ Mon, 14 Jul 2025 19:18:53 +0000 https://www.greatergrovescommunity.com/?p=9136

When? Greater Groves Board Meeting: Friday, August 8, 2025

Where? Located by the pool in screened-in area

Time? 7-8pm

TOPICS OF OLD BUSINESS THE BOARD WILL DISCUSS

  • The Approval of Minutes from May 30, 2025
  • The Treasurer will provide his financial report and give a reminder of $10.00 HOA membership dues. NOTICE: Homeowners who are delinquent on dues of $10.00 have been SUSPENDED, and their voting rights have been revoked. Upon full payment, voting rights will be reinstated.

TOPICS OF NEW BUSINESS THE BOARD WILL DISCUSS AND/OR VOTE ON

  • Discuss Extending Contract for Insight Pool and Spa Solutions
  • Discuss/Vote on Election Letter
  • Discuss/Vote on Setting a Budget for Garage Sale Advertising
  • Discuss/Vote on Setting a Budget for Christmas Decorations
  • Discuss/Vote on Setting a Budget for the Christmas Party
  • Discuss/Vote on Resident Proposal to Add Vending Machines to Common Area

OPEN FORUM FOR RESIDENTS

  • Residents can address the board, express their opinions, and voice their concerns.

ADJOURNMENT

  • The next board meeting is scheduled for October 10th, 2025, at 7pm.

2025 Elected Board of Directors
Have questions or concerns? Contact your  board of directors (greatergroveshoa@gmail.com)

  • Board Member: Bob Carrier
  • President: Jeff Dubey
  • Vice President: Michael Grogan
  • Board Member: Tom Wall
  • Board Member: Ed Williams

Officer/Staff

P.O.BOX 135083, Clermont, Fl 34713
HOA Phone Number (352)708-6090
HOA Fax Number (888)444-6927
Email: greatergroveshoa@gmail.com

Missed the last meeting and want to catch up. The minutes of all board meetings are available on the HOA official website at www.greatergroveshoa.com. in protected area of website.

LOG IN/ REGISTER WITH HOA

REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

IMPORTANT NOTICE: Beginning January 1, 2025, upon written request by a parcel owner, the association must provide the parcel owner with a username and password and access to the protected sections of the association’s website or application that contain the official documents of the association.

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]]> Greater Groves Board Meeting May 30, 2025 https://www.greatergrovescommunity.com/greater-groves-board-meeting-may-30-2025/ Mon, 19 May 2025 18:04:19 +0000 https://www.greatergrovescommunity.com/?p=9087 REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE IMPORTANT NOTICE: Beginning January 1, 2025, upon...

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When? Greater Groves Board Meeting: Friday, May 30, 2025

Where? Located by the pool in screened-in area

Time? 7-8pm

TOPICS OF OLD BUSINESS THE BOARD WILL DISCUSS

  • The Approval of Minutes from March 14, 2025
  • The Treasurer will provide his Financial Report and give a reminder of $10.00 HOA membership dues. Note: Dues become delinquent by 3/31/25

TOPICS OF NEW BUSINESS THE BOARD WILL DISCUSS AND/OR VOTE ON

OPEN FORUM FOR RESIDENTS

  • Residents can address the board, express their opinions, and voice their concerns.

ADJOURNMENT

  • The next board meeting is scheduled for August 8, 2025, at 7pm.

2025 Elected Board of Directors
Have questions or concerns? Contact your  board of directors (greatergroveshoa@gmail.com)

  • Board Member: Bob Carrier
  • President: Jeff Dubey
  • Vice President: Michael Grogan
  • Board Member: Tom Wall
  • Board Member: Ed Williams

Officer/Staff

P.O.BOX 135083, Clermont, Fl 34713
HOA Phone Number (352)708-6090
HOA Fax Number (888)444-6927
Email: greatergroveshoa@gmail.com

Missed the last meeting and want to catch up. The minutes of all board meetings are available on the HOA official website at www.greatergroveshoa.com. in protected area of website.

REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

IMPORTANT NOTICE: Beginning January 1, 2025, upon written request by a parcel owner, the association must provide the parcel owner with a username and password and access to the protected sections of the association’s website or application that contain the official documents of the association.

The post Greater Groves Board Meeting May 30, 2025 first appeared on Greater Groves Community.

]]> Why Your HOA Board Should Offer Zoom for Board Meetings https://www.greatergrovescommunity.com/why-your-hoa-board-should-offer-zoom-for-board-meetings/ Mon, 28 Apr 2025 15:38:52 +0000 https://www.greatergrovescommunity.com/?p=9078 Homeowners’ Associations (HOAs) play a crucial role in maintaining community standards, managing budgets, and ensuring residents’ concerns are addressed. However, one common challenge HOA boards...

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]]> Homeowners’ Associations (HOAs) play a crucial role in maintaining community standards, managing budgets, and ensuring residents’ concerns are addressed. However, one common challenge HOA boards face is low attendance and engagement in board meetings. By offering Zoom (or another virtual meeting platform) as an option for meetings, HOAs can improve accessibility, transparency, and participation.

Here’s why your HOA board should consider using Zoom for meetings:

1. Increases Resident Participation

Many homeowners have busy schedules, travel frequently, or may not be able to attend in-person meetings due to health or mobility issues. Offering a virtual attendance option ensures that more community members can stay informed and contribute to discussions.

2. Enhances Transparency & Trust

When meetings are accessible via Zoom, homeowners can observe board discussions, decision-making processes, and financial updates in real time—without needing to be physically present. This fosters greater trust between the board and residents.

3. Improves Convenience for Board Members

Board members themselves may have scheduling conflicts or be out of town. Virtual meetings allow them to participate without missing critical votes or discussions, ensuring smoother operations.

4. Cost-Effective & Efficient

Hosting hybrid (in-person + virtual) or fully virtual meetings can reduce costs associated with meeting spaces, printed materials, and other logistical expenses. It also saves time for everyone involved.

5. Better Record-Keeping & Compliance

Zoom allows meetings to be recorded (with proper notice and consent), providing an accurate record of discussions, motions, and votes. This can be helpful for:

  • Residents who couldn’t attend

  • Legal or compliance purposes

  • Reviewing past decisions

6. Future

The COVID-19 pandemic showed how essential virtual meeting options are. Even post-pandemic, offering Zoom ensures your HOA is prepared for emergencies, weather-related cancellations, or other disruptions.

Best Practices for Hosting HOA Meetings on Zoom

If your HOA decides to implement Zoom meetings, follow these tips:
✅ Notify homeowners in advance (via email, newsletter, or community board).
✅ Provide clear instructions on how to join.
✅ Designate a moderator to manage virtual attendees.
✅ Record meetings and store them securely.

Incorporating Zoom into HOA board meetings is a simple yet powerful way to boost engagement, improve transparency, and make governance more accessible for all residents. In today’s digital age, it’s a smart move that benefits both the board and the community.

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]]> Greater Groves Board Meeting March 14, 2025 https://www.greatergrovescommunity.com/greater-groves-board-meeting-march-14-2025/ Sun, 09 Mar 2025 01:10:33 +0000 https://www.greatergrovescommunity.com/?p=9044 IMPORTANT NOTICE: Beginning January 1, 2025, upon written request by a parcel owner, the association must provide the parcel owner with a username and password...

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IMPORTANT NOTICE: Beginning January 1, 2025, upon written request by a parcel owner, the association must provide the parcel owner with a username and password and access to the protected sections of the association’s website or application that contain the official documents of the association.

When? Greater Groves Board Meeting: Friday, March 14, 2025

Where? Located by the pool in screened-in area

Time? 7-8pm

TOPICS OF OLD BUSINESS THE BOARD WILL DISCUSS

  • The Approval of Minutes from January 10, 2025
  • The Treasurer will provide his Financial Report and give a reminder of $10.00 HOA membership dues. Note: Dues become delinquent by 3/31/25

TOPICS OF NEW BUSINESS THE BOARD WILL DISCUSS AND/OR VOTE ON

  • Voting on Scheduling a Bingo Night
  • Voting on rescheduling May’s board meeting to a later date within May.

OPEN FORUM FOR RESIDENTS

  • Residents can address the board, express their opinions, and voice their concerns.

ADJOURNMENT

  • The next board meeting is scheduled for May 14, 2025, at 7pm.

2025 Elected Board of Directors
Have questions or concerns? Contact your  board of directors (greatergroveshoa@gmail.com)

  • Board Member: Bob Carrier
  • President: Jeff Dubey
  • Vice President: Michael Grogan
  • Board Member: Tom Wall
  • Board Member: Ed Williams

Officer/Staff

P.O.BOX 135083, Clermont, Fl 34713
HOA Phone Number (352)708-6090
HOA Fax Number (888)444-6927
Email: greatergroveshoa@gmail.com

Missed the last meeting and want to catch up. The minutes of all board meetings are available on the HOA official website at www.greatergroveshoa.com. inprotected area of website.

REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

The post Greater Groves Board Meeting March 14, 2025 first appeared on Greater Groves Community.

]]> What traits make up a good homeowners association (HOA) board in Florida https://www.greatergrovescommunity.com/what-traits-make-up-a-good-homeowners-association-hoa-board-in-florida/ Wed, 05 Feb 2025 15:52:46 +0000 https://www.greatergrovescommunity.com/?p=9007 A good Homeowners Association (HOA) board in Florida, as in other states, is essential for maintaining property values, ensuring community standards, and fostering a positive...

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]]> A good Homeowners Association (HOA) board in Florida, as in other states, is essential for maintaining property values, ensuring community standards, and fostering a positive living environment. Here are key qualities and practices that contribute to an effective HOA board in Florida:

1. Knowledge of Governing Documents
Understanding Bylaws and CC&Rs: Board members should be well-versed in the HOA’s governing documents, including the bylaws, covenants, conditions, and restrictions (CC&Rs), and Florida state laws governing HOAs (e.g., Chapter 720 of the Florida Statutes).

Compliance with Florida Laws: Florida has specific laws regulating HOAs, such as requirements for meetings, financial transparency, and dispute resolution. A good board ensures compliance with these laws.

2. Transparency and Communication
Open Meetings: Florida law requires HOA board meetings to be open to members. A good board ensures transparency by providing proper notice of meetings and allowing homeowner participation.

Clear Communication: Regularly updating homeowners about decisions, financial status, and upcoming projects fosters trust and reduces misunderstandings.

3. Financial Responsibility
Budgeting and Reserves: A good board creates and adheres to a realistic budget, ensuring adequate reserves for emergencies and long-term maintenance.

Financial Transparency: Providing detailed financial reports and conducting annual audits helps maintain trust.

4. Fair and Consistent Enforcement
Uniform Application of Rules: Enforcing community rules consistently and fairly prevents favoritism and disputes.

Reasonable Rules: The board should ensure that rules are reasonable, enforceable, and in the best interest of the community.

5. Proactive Maintenance and Planning
Regular Maintenance: A good board ensures that common areas and community amenities are well-maintained, preserving property values.

Long-Term Planning: Developing and updating a long-term maintenance plan helps avoid costly repairs and ensures the community remains attractive and functional.

6. Conflict Resolution Skills
Mediation and Dispute Resolution: Florida law encourages alternative dispute resolution (ADR) for HOA disputes. A good board is skilled in resolving conflicts amicably and professionally.

Listening to Homeowners: Being approachable and willing to listen to homeowner concerns fosters a sense of community and reduces tensions.

7. Ethical Behavior and Integrity
Avoiding Conflicts of Interest: Board members should act in the best interest of the community, not for personal gain.

Accountability: A good board holds itself accountable for its decisions and actions, ensuring they align with the community’s best interests.

8. Professionalism and Training
Continuing Education: Board members should stay informed about HOA management best practices and changes in Florida HOA laws.

Working with Professionals: Engaging qualified professionals (e.g., attorneys, accountants, property managers) when needed ensures the board makes informed decisions.

9. Community Engagement
Encouraging Participation: A good board actively seeks input from homeowners and encourages volunteerism in committees or events.

Building Community Spirit: Organizing social events and fostering a sense of belonging can improve homeowner satisfaction and cooperation.

10. Adaptability and Problem-Solving
Handling Emergencies: Whether it’s a hurricane or a sudden financial shortfall, a good board is prepared to handle emergencies effectively.

Innovative Solutions: Being open to new ideas and technologies (e.g., energy-efficient upgrades, online payment systems) can benefit the community.

11. Respect for Diversity
Inclusivity: Florida communities are often diverse. A good board respects and represents the interests of all homeowners, regardless of background or culture.

12. Focus on Property Values
Enhancing Curb Appeal: A well-maintained community with attractive landscaping and amenities helps maintain or increase property values.

Balancing Costs and Benefits: The board should ensure that expenditures are justified and contribute to the overall well-being of the community.

By embodying these qualities and practices, an HOA board in Florida can effectively manage the community, protect property values, and create a harmonious living environment for all residents.

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]]> First Proposed HOA Bill SB 120 (HB 137) of 2025 https://www.greatergrovescommunity.com/first-proposed-hoa-bill-sb-120-hb-137-of-2025/ Thu, 23 Jan 2025 19:05:54 +0000 https://www.greatergrovescommunity.com/?p=8999

Senator Danny Burgess filed the first HOA bill for the regular legislative session, SB 120 (HB 137). If passed, the bill will establish the Office of the HOA Ombudsman, which would have more extensive authority than the Condo Ombudsman and would provide election monitors for homeowner associations HOA’s.

CLICK HERE TO LEARN MORE ABOUT SB 120 (HB 137)

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]]> Greater Groves Board Meeting January 10, 2025 https://www.greatergrovescommunity.com/greater-groves-board-meeting-january-10-2025/ Wed, 08 Jan 2025 01:44:05 +0000 https://www.greatergrovescommunity.com/?p=8901 IMPORTANT NOTICE: Beginning January 1, 2025 upon written request by a parcel owner, the association must provide the parcel owner with a username and password...

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IMPORTANT NOTICE: Beginning January 1, 2025 upon written request by a parcel owner, the association must provide the parcel owner with a username and password and access to the protected sections of the association’s website or application which contain the official documents of the association.

When? Greater Groves Board Meeting: Friday, January 10, 2025

Where? Located by the pool in screened-in area

Time? 7-8pm

TOPICS OF OLD BUSINESS THE BOARD WILL DISCUSS

  • Announcement of 2025 Officer Positions ( President, Vice President, Treasurer and Secretary)
  • The Approval of Minutes from our annual meeting, although it has already been posted on the HOA official website
  • The Treasurer will provide his Financial Report and give a reminder of $10.00 HOA membership dues. Note: Dues become delinquent by 3/31/25

TOPICS OF NEW BUSINESS THE BOARD WILL DISCUSS AND/OR VOTE ON

  • Voting on a cleaning contract that is now vacant
  • Voting to extend the husband-and-wife duo secretary and treasurer contracts
  • Voting to extend  lawn and flower bed maintenance contract held by same company
  • Setting budget for front entrance flowers, garage sale ads, and spring festival. (Reminder: you can request a copy of the budget by emailing the HOA directly.)
  • Open Forum for residents
  • Adjournment: The next board meeting is scheduled for March 14, 2025, at 7pm.

Have questions or concerns? Contact your 2025 board of directors

  • Board Member: Bob Carrier
  • President: Jeff Dubey
  • Vice President: Michael Grogan
  • Board Member: Tom Wall
  • Board Member: Ed Willims

P.O.BOX 135083, Clermont, Fl 34713
HOA Phone Number (352)708-6090
HOA Fax Number (888)444-6927

Missed the last meeting and want to catch up. The minutes of all board meetings are available on the HOA official website at www.greatergroveshoa.com.

REMINDER: HOMEOWNERS DO NOT FORGET TO REQUEST YOUR USERNAME AND PASSWORD TO ACCESS HOA RECORDS ON OFFICIAL WEBSITE

The post Greater Groves Board Meeting January 10, 2025 first appeared on Greater Groves Community.

]]> Why are committees important in HOA community? https://www.greatergrovescommunity.com/why-are-committees-important-in-hoa-community/ Sun, 22 Sep 2024 18:07:17 +0000 https://www.greatergrovescommunity.com/?p=8639

Committees are important in a HOA community due to their ability to allow residents to actively participate in community management by taking on specific tasks, providing input on issues, and ensuring diverse perspectives are considered when making community decisions.

Committees in HOA communities help residents contribute to the operation of the community by taking on certain duties and providing input on issues. This reduces the workload of the HOA board, creates engagement, and ensures diverse perspectives are considered when making community decisions.

Key points about HOA committees:
Committees allow the HOA board to delegate tasks related to specific areas like landscaping, maintenance, or community events, freeing up their time to focus on larger issues.

Increase resident involvement:
Not everyone wants to join the HOA board, but committees provide an opportunity for residents to contribute to the community by utilizing their skills and interests.

Expert input:
Committees can bring specialized knowledge to the table, allowing for more informed decision-making on complex issues.

Check and Balance:
Committees can act as a check on the HOA board by independently reviewing information and providing recommendations before decisions are made.

Community Building:
By working together on committees, residents can build relationships and foster a stronger sense of community.

ARE YOU READY TO BE PART OF A COMMITTEE?

Contact Your Board Of Directors Today!!!

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